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ISCA BY-LAWS

 
INTERNATIONAL SCOUTING 
COLLECTORS ASSOCIATION INC. (ISCA)

BY-LAWS
-------------------------------------------------------------


Section 1

NAME:

  1. The name of this organization shall be the INTERNATIONAL SCOUTING COLLECTORS ASSOCIATION INC., a not-for-profit public benefit corporation.

Section 2

PURPOSE:

  1. The purpose of the International Scouting Collectors Association (ISCA) is to educate the membership and the public in the heritage of Scouting through the collecting and the fellowship of trading of Scouting related badges and memorabilia; by holding educational seminars on the history of Scouting through memorabilia, the sponsoring of trade-o-rees and other events for the purposes of promoting ethical collecting conduct; and providing for the exchange of information about the hobby through the publishing of a quarterly newsletter and through the world wide web, and any other related legal activities as determined by the Executive Board.

Section 3

MEMBERS:

  1. Being Scout-minded the International Scouting Collectors Association (ISCA) shall be open for membership to anyone, excepting those persons provided for in other sections of these by-laws.
  2. Members shall be one of two classes: Regular Members and Life Members.
  3. Regular members shall pay yearly dues as set by the association’s Executive Board.
  4. Life members shall pay a one-time fee as set by the association’s Executive Board, and no further dues thereafter. Life memberships are non-transferable from one person to another person.
  5. International members may be charged a higher rate as appropriate (in the form of increased membership fees), to reflect the higher costs of serving international members as set by the association’s Executive Board.
  6. Special consideration may also be given to youth members (in the form of reduced membership fees) as set by the association’s Executive Board.
  7. All members are entitled to all rights and privileges of the association including the right to a vote on any motion before the membership at any regular or special meeting of the members.
  8. A member shall be considered in good standing if his dues are paid in a current status.
  9. A member may be asked to resign and/or be refused renewal of his membership for unethical practice in trades or by infractions (including business practices) of the International Scouting Collectors Association Ethics Policy, and/or the Scout Oath and Law, as determined by the Executive Board.

Section 4

ETHICS POLICY:

The Ethics policy of the International Scouting Collectors Association is as follows:

 I will:
S et an example in which all SCA members will take pride
C onsciously, fairly represent items of Scout memorabilia
A lways follow the rules of the event that apply to trading

E xtend the hand of friendship to all collectors
T rade or sell no patch that I know
      to be a fake or reproduction without disclosing the fact
H elp new collectors get started
 I mpress on new collectors the importance of ethics in
      trading
C urrently be eligible to be registered in Scouting
S trive for fairness in all actions consistent with the Scout
      Oath & Law


Section 5

OFFICERS:

  1. There shall be a Chairman.
  2. There shall be a President.
  3. There shall be Executive Vice Presidents for Administration, Communications, Special Events, Membership, Finance, Marketing, Advertising, World Wide Web and Legal.
  4. There shall be six at-large Executive Board members (and others as deemed necessary by the Executive Board).
  5. There shall be one Regional Vice-President from each designated region (Regions shall be determined as approved by Executive Board). Regional Vice Presidents shall be selected by the President and approved by the Executive Board. Regional Vice-Presidents shall be officers’ ex-officio, and shall serve on the Advisory Committee.
  6. Area Vice-Presidents shall be selected by the Regional Vice-Presidents and approved by the President to serve the state or states or parts of states or other areas as shall be decided. Area Vice-Presidents shall be officers’ ex-officio. Area Vice-Presidents may also serve on the Advisory Committee as defined else where in these by-laws.
  7. The immediate Past-Chairman and the immediate Past-President shall automatically serve for one three-year term as an officer/voting member of the Executive Board. This may be extended for additional terms as determined by a majority vote of the Executive Board.

Section 6

EXECUTIVE BOARD:

  1. There shall be a policy making and policy regulating board (Executive Board) which shall include the Officers as specified in these by-laws.
  2. The term of office for each Executive Board position shall be three (3) years based on the calendar year. This term may be temporarily changed by a 2/3's majority vote of the Executive Board to reflect extenuating circumstances.  (added 10/2002)
  3. The Chairman shall be the chairperson of the Executive Board. The President will act for the Chairman when the Chairman is absent.
  4. One person may hold only one Executive Board office at one time.
  5. All voting members of the Executive Board may only vote if present at the Executive Board meeting, unless a “board-wide” vote is called.
  6. Upon petition to the Chairman, the President or 50% of the entire Executive Board, any issue brought before the Executive Board may be called to a “board-wide” vote. The Chairman will send by mail or by e-mail a written proposal of the issue to all voting Executive Board members. The Chairman will conduct a final vote by mail, e-mail, telephone or at a board meeting. In the case of a “board-wide” vote, members may submit their vote in writing if the vote will be called for at a board meeting.
  7. An Officer or Executive Board member may be relieved of his position by a two-thirds majority vote of the Executive Board for repeatedly failing to perform his assigned duties.
  8. Executive Board vacancies shall be filled by appointment of the Chairman with concurrence by the President until the next regularly scheduled elections.
  9. If the Chairman position is vacant, the President will assume the duties and responsibilities of the Chairman until a new Chairman is chosen (as determined by a majority vote of the Executive Board).

Section 7

ADVISORY COMMITTEE:

  1. There shall be an Advisory Committee that provides additional recommendations and advise/input as to suggested strategic direction of the association.
  2. The Chairman shall be the chairperson of the Advisory Committee. The President will act for the Chairman when the Chairman is absent.
  3. The Chairman shall appoint Advisory Committee members to a three-year term (based on the calendar year) with concurrence by the President.

Section 8

ELECTIONS:

  1. Elections of Officers and Executive Board Members-at-Large shall be held as required.
  2. Ballots shall be required of the membership for all Officers and Executive Board Members-at-Large. This may be accomplished by a mail-in vote, by electronic voting (e.g.: e-mail or web-site) or as determined by Executive Board.
  3. Names for candidates for Officer and Executive Board Members-at-Large positions will be as specified by the Nominations Committee as defined else where in these by-laws. Additional individuals may also self-nominate themselves for available positions.
  4. The results of the elections shall be announced. The results of such elections also shall be published in the association’s newsletter.

Section 9

NOMINATIONS COMMITTEE:

  1. In order to comply with the necessary elections as stipulated in these by-laws, a committee of five (5) members in good standing, appointed by the Chairman with concurrence by the President, shall serve as a Nominations Committee.
  2. The Nominations Committee shall nominate a slate of members to serve as Officers and Executive Board Members-at-Large, in accordance with these by-laws.
  3. In order to be considered for nomination to an Executive Board position, a nominee must be able to communicate by email.
Section 10

NEWSLETTER & WEB-SITE:

  1. The association’s newsletter shall be known as the SCOUTING COLLECTORS JOURNAL.
  2. The editor of the Scouting Collectors Journal (SCJ) shall see that an issue of the newsletter is published and circulated to the membership of the association at least four (4) times each year, providing information to the membership of the type and substance as has been the practice in past years.
  3. The content of the newsletter shall be left to the discretion of the Editor, in matters other than complying with these by-laws.
  4. Significant changes to the masthead (and the association’s logo as appropriate) used on the cover of the newsletter require advance approval of the Chairman or President prior to change.
  5. Significant changes to the masthead (and the association’s logo as appropriate) used on of the homepage of the web-site require advance approval of the Chairman or President prior to change.

Section 11

MEETINGS:

  1. Regular or special membership meetings shall be held at the call of the Chairman, the President or at the petition to the Executive Board, by any ten (10) members in good standing.
  2. Meetings of the Officers and Executive Board shall be held at the call of the Chairman, the President or by the petition to the Chairman of any six (6) members of the Officers and Executive Board. These meetings are typically held at least annually.
  3. Meetings of the Advisory Committee shall be held at the call of the Chairman or by the petition to the Chairman of any ten (10) members of the Officers and Executive Board and/or Advisory Committee.
  4. For convenience, the above meetings may, at the discretion of the Chairman be held separately or in conjunction with each other.
  5. A quorum for conducting the above meetings shall be as established by the Chairman with concurrence by the President.
  6. All Executive Board meetings will be noticed at least ten (10) days prior to the date thereof, and the Executive Board members who will not be physically present at the meeting may vote on a known topic via written correspondence, including electronic mail.

Section 12

FINANCE:

  1. A record of all funds shall be kept by the Executive Vice President - Finance and shall be reported to the membership annually.
  2. The Executive Board shall approve a summary budget for distribution of funds and their deposits (annually). Such approval shall be deemed an authorization as specified below.
  3. No member shall encumber or cause to be encumbered any financial burden on the association without specific authorization of the Executive Board.
  4. The financial books and records shall be presented annually, to the President, his designee or a committee appointed by the President, for the purpose of an annual audit. Such audit is to verify the record keeping and financial transactions of the association. At the discretion of the Chairman and President, this audit function may be preformed by an outside, independent, Certified Public Accountant.

Section 13

COMMITTEES:

  1. A. Standing Committees shall be Ethics and Awards. Other standing or ad-hoc committees may be formed on an as needed basis.
  2. The Chairman of the Ethics Committee shall report to the Chairman of the association. This committee is responsible for resolving matters concerning ISCA’s Ethics Policy.
  3. The Chairman of the Awards Committee shall report to the Chairman of the association. This committee is responsible for selection of the annual recipient of the International Scouting Collectors Association “Scouting Memorabilia Distinguished Service Award”. It is recognized that this award was in part created on the behalf of George Boxer and Raymond Lee. As such, all official recognitions connected with the awarding of this award shall mention these two individuals as representing the ideals of this award.

    Note: All previous recipients of a like or similar award from all predecessor organizations shall be recognized as recipients of this award and will be represented on a perpetual plaque recognizing this fact.
  4. Additional Committees with specific tasks may be formed by the Chairman, by the President or by any Executive VP at their discretion, to serve for a time period also as they determine.
  5. Each committee shall have a chairman that is appointed by the person forming the committee. Such committee will then report to the individual who appointed them.
  6. Members in good standing fill committees by appointment by the Chairman of the respective committee.

Section 14

DUTIES OF OFFICERS, EXECUTIVE AND REGIONAL VICE-PRESIDENTS:

  1. The Chairman is responsible for presiding over the EXECUTIVE BOARD and the Advisory Committee. The Chairman is also responsible for other duties and responsibilities as defined else where in these by-laws.
  2. The President is responsible for determining the duties and responsibilities of Executive Vice-Presidents and Regional Vice-Presidents. The President is also responsible for other duties and responsibilities as defined else where in these by-laws.
  3. Each Executive Vice-President and each Regional Vice-President is responsible for duties as assigned by the President. Executive Vice-Presidents and Regional Vice-Presidents shall organizationally report to the President. Each shall also report to the Executive Board at least annually of their accomplishments.

Section 15

FINALIZATION:

  1. Should the International Scouting Collectors Association at any time decide to become defunct, all equipment, moneys, memberships, etc. as appropriate will be transferred to a like non-profit organization if such exists or such as would accept the donation, or to an organization at the selection of the Executive Board.

Section 16

ADDITIONS OR DELETIONS TO THESE BY-LAWS:

  1. Additions, changes or deletions to these by-laws may be made by the Executive Board with a two thirds (2/3) vote in favor of the change.
  2. The membership shall be informed of any changes to these by-laws in a timely manner.

Section 17

EFFECTIVE DATE OF THESE BY-LAWS:

  1. The effective date of these by-laws shall be upon the date of incorporation.

Last updated: October 21, 2002.

 

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