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TERMS OF THE MERGER BETWEEN ASTA AND NSCS

 
 
American Scouting Traders Association (ASTA)
&
National Scouting Collectors Society (NSCS)

JOINT MERGER COMMITTEE RECOMMENDATIONS
(and as changed by the ASTA & NSCS Boards and accepted by the ISCA Executive Board)

January 27, 2001
Rev. 5 – Final Form


The above two organizations have existed for many years. Each has served the Scouting Collecting & Trading community to promote the ideals of Scouting when associated with the hobby of collecting and trading Scouting memorabilia.

This document is the result of a committee formed by members from both of the above organizations to explore the merger of the two into a single, stronger organization devoted to the hobby of Scouting memorabilia.

The following personnel for formed this committee:

1. Tom Ashton – ASTA & NSCS Board Member
2. Terry Grove – ASTA & NSCS Board Member
3. Dave Minnihan – ASTA & NSCS Board Member
4. John Conley Williams – ASTA & NSCS Board Member
5. Doug Seaborne – ASTA & NSCS Board Member
6. Doug Krutilek – ASTA Executive VP Finance
7. Jeff Feldman – ASTA Executive VP Communications
8. Dave Thomas – NSCS Lawyer
9. Sam Fairchild – NSCS Journal Editor
10. Ron Aldridge – Chairman & CEO NSCS
11. Craig Leighty – President ASTA

Following is a summary of the recommendations to the boards of ASTA and NSCS (conscious of the above individuals).

 

A: -- MERGER DECISION

Yes (with a vote of 10 - yes and 1- no), the merger should proceed forward.

Note: The one no vote was subsequently changed to a yes vote.

 

B: -- NAME OF ORGANIZATION

International Scouting Collectors Association (ISCA).

Note:

6 votes were received for Scouting Collectors Association (however, it was changed to ISCA due to a potential conflict with an internet based club that went by a similar name)
3 votes received for “American Scouting Collector’s Association” and 2 votes received for “American Scouting Trader’s Association”

 

C: -- NAME OF NEWSLETTER

Scouting Collector’s Journal (SCJ) - by 9 out of 11 vote of above committee

Note: 2 votes received for “Scouting Collector’s Quarterly”

 

D: -- CURRENT BOARD MEMBERS (BOTH ORGANIZATIONS) VERSUS NEW "EXECUTIVE BOARD"
New organization will have a total of seventeen (17) EXECUTIVE BOARD members
The Executive Board will be responsible for establishing policy of the new organization.
New organization will have eleven (11) officers as identified below and six (6) member-at-large Executive Board members
Both ASTA & NSCS at Dallas will select three (3) members to be on the new Executive Board as members-at-large.
The above officers will be formally voted upon by the membership of the new organization by the posting of a ballot in the March newsletter.

 

E -- CURRENT BOARD MEMBERS (BOTH ORGANIZATIONS) VERSUS NEW "BOARD"
All persons in either organization now currently serving at the board level and not selected to be on the “Executive Board” will automatically be on the new “Advisory Committee” unless they decline. Others may be appointed as stipulated in the by-laws.

 

F -- OFFICERS - PEOPLE/POSITIONS GOING FORWARD


(candidate slate will be presented in the March newsletter)

 

Chairman (Ron Aldridge)
preside over the EXECUTIVE BOARD (to establish policy and operational practices)
preside over the Advisory Committee (for additional advise & recommended direction)
chairs for the Ethic’s committee, the annual “Boxer/Lee” award and other standing and/or ad hoc committees will also report to the chairman

 

President (Craig Leighty)
Executive and Regional VP’s organizationally report to the President
provide direction to the Executive and Regional VP’s to carry out the operations of the organization
chairs for standing and/or ad hoc committees will also report to the President

 

Executive Vice President - Administration (Bill Topkis)
is responsible for administrative duties as assigned – i.e.: meeting notices, minutes of meetings, historical records, elections coordination, organizational structure (e.g.: Regional & Area), etc.

 

Executive Vice President - Communications (Jeff Feldman)
is responsible for the publication of the newsletter
will coordinate/over-see the Editor of the newsletter
will work closely with the Advertising & World Wide Web Executive VP’s as appropriate

Note: Jeff will fill the dual role of being the Executive VP – Communications and the Editor of the newsletter.

 

Executive Vice President - Finance (Doug Krutilek)
responsible for maintaining the financial records
will collect and deposit membership fees; will also disburse funds as required
will create and maintain the budget and will monitor & report variances from the budget
will annually provide a summary report to the Executive Board and Advisory Committee and to the membership
is subject to an audit of the records as defined in the by-laws

 

Executive Vice President - Marketing (Scott Shackleton)
responsible for overall marketing activities and promotion of the organization (to include marketing for new and renewal of memberships in conjunction with the Executive VP Membership)
responsible for coordination and the raising of all monies other than received from advertising - key activities include, but are not limited to auctions such as at the Pre-NOAC TOR, dealer endorsements, etc.
will work very closely with the Executive VP – Advertising, the Executive VP Communications and the Executive VP Membership

 

Executive Vice President - Advertising (John Pleasants)
responsible for advertising for the newsletter
responsible for advertising for the web-site
will work very closely with the Executive VP – Communications and the Executive VP Marketing

 

Executive Vice President - Legal (Dave Thomas)
responsible for all legal matters
responsible for establishing/maintaining non-profit status of the organization

 

Executive VP - Membership (Mike McAbee)
responsible for maintaining all membership records
responsible for membership renewals and obtaining new members – will work very closely with the Executive VP Marketing
responsible for providing membership labels as required
responsible for maintaining the master membership list on the web-site

 

Executive VP - Special Events (Dave Minnihan)
responsible for organization, coordination, etc. of special events (i.e.: NOAC and Jamboree activities)
responsible for other special activities as appropriate

 

Executive VP - World Wide Web (Mitch Reis)
Responsible for the web-site as appropriate

Note: Mitch will fill the dual role of being the Executive VP – World Wide Web and the Web-Master for the web-site.


Note: Upon appointment, each Executive VP is responsible for drafting a job description. In addition, each will also recommend both short term and long term measurable goals, strategy to accomplish the goals, schedule, etc. for accomplishing the responsibilities of their position. Each will work closely with the President and other Executive VP’s to make this happen.

 

G: -- BY-LAWS
Please see the attached recommended by-laws

 

H: -- MEMBERSHIP / LIFE MEMBERSHIP
If currently a member of either organization, then membership in the new organization is valid for the number of issues owed
If currently a member of both organizations (and not a life member of either), then sum the number of issues owed from both organizations and adjust the new membership expiration date to reflect the combined total
If currently an existing life member in either organization – keep one (1) life membership
If currently an existing life member in both organizations (if either life membership fee was paid less than one year ago, then return the lower fee paid for one of the life memberships) – members will need to proactively request a refund and if appropriate will need to provide proof of when they paid the fee
If currently an existing life member in both organizations (if either life membership fee was paid less than three years ago, then return one half of the lower fee paid) – members will need to proactively request a refund and if appropriate will need to provide proof of when they paid the fee
If currently an existing life member in one organization and a regular dues paying member in the other, no refund or adjustment – the life member retains one life membership

Note: it is estimated that approximately $2,000 will be required to accommodate the above refunds

 

Additional Information:
  ASTA NSCS Overlap NSCS (Additional) New
Total
Life Members 272 149 68 81 353
Youth Members 243 1 0 1 244
Regular Members 812 277 169 108 920
Dues Paying 1055 278 169 109 1164
Total 1327 427 237 190 1517

I: -- BOXER/LEE AWARD
Rename it the “Scouting Memorabilia Distinguished Service Award”
Stipulate that whenever the award is publicized, given, etc. that the award was “established based on the ideals of George boxer and Raymond Lee as applied to the hobby of Scouting Memorabilia and Service to Scouting”
A phrase similar to the above will be added to the perpetual plaque
Paul Myers will have received it twice (having received it from both ASTA & NSCS).
The person that receives the NSCS award in Dallas (1/2001) will be added to the recipient list.
Recipients of similar awards from any predecessor organizations will also be added to the plaque
The new association will determine a 2001 recipient (to be awarded at the Las Vegas TOR).

 

J: -- ETHICS POLICY
Use as shown in the by-laws (very similar to ASTA’s Ethics Policy)

 

K: -- DUES
$25.00 – Regular member for one year
(NSCS was $16 & ASTA was $20)
$40.00 – Regular international member for one year (ASTA was $35)
$10.00 – Regular youth (< 18 years) member for one year
$350.00 – Life member – domestic (ASTA was $200.00)
N/A – Life member (international)

 

L: -- BUDGET
TBD (will be presented at the Dallas meeting)
ASTA has ~ $22,000 in assets
NSCS has ~ $17,000 in assets

 

M: -- MEMBERSHIP ID NUMBER

Re-issue new numbers (for current dues paying members at time of merger) as follows:

Start at 0001, then alphabetically for the Chairman, President, Officers and Executive Board
Then continue the numbering in alphabetical order for the Advisory Committee and any remaining officers
Then continue the numbering by year of joining and in alphabetical order for life members
Then continue the numbering by year of joining and in alphabetical order for all remaining current members
Then continue with inactive members by year of joining and in alphabetical order
If any member currently has a lower number now in either organization (than would be generated using the above), then this lower number should be used.

 

N: -- PRIOR ETHICS VIOLATIONS
Abide by either organizations decisions unless re-reviewed.
Albertus Hoogeveen will not be allowed as a member in the new organization until his situation is re-reviewed by the ISCA Ethics committee (and a final determination is made by the Executive Board per the rules established in the by-laws).

 

O: -- OTHER
It is recommended that the above be accepted by the boards of ASTA and NSCS (at board meetings scheduled for 1-27-01 at the Dallas TOR).
If accepted by both boards, then, individuals will meet to form a new organization called the International Scouting Collectors Association.
Upon formation, both ASTA and NSCS will disband and will direct that their assets, liabilities, etc. be assigned to the International Scouting Collectors Association.
The International Scouting Collectors Association will accept responsibility for assets & liabilities.

 

Last updated: January 31, 2001  

 

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